A dedicated Computerized Maintenance Management System (CMMS) administrator oversees the implementation and maintenance of a CMMS solution. A CMMS is a complex tool. It needs data development and management. It also requires managing metrics and ongoing compliance. Regular upgrades are important too. You must develop and manage reports. Employee training is also necessary.

Risks of Not Having a CMMS Administrator

If current employees handle these tasks, it can cause inconsistent data and harm system integrity. This may also lead to reactive maintenance practices. Having a CMMS administrator helps organizations use a CMMS better. This increases employee adoption and makes data clearer.

The cost of CMMS software can change based on your business size and the features you need. You can get an accurate quote by contacting us directly. That said, general pricing includes:

Common Cost Components

• Implementation cost, though there is no up-front cost with a cloud deployment.
• Licensing/subscription costs.
• Maintenance costs, which are included as part of the Maintenance Connection annual support agreement.
• Customization costs based on functional requirements and add-ons.

Value and ROI of CMMS

If you pick the right CMMS, the savings and ROI from better productivity and lower costs will make it a good investment.

Ongoing Recurring Costs

Recurring and renewal costs, which include the monthly subscription fee, pricing plan, customization cost and training services.

CMMS training refers to both immediate and ongoing training services offered by your CMMS vendor. Comprehensive training is absolutely necessary to streamline implementation and to ensure that your team makes the most out of your CMMS tool. The right partner will offer a range of training materials, including training videos and modules, articles, demos and free trials.

At Accruent, this kind of training is included in the IDS Academy Learning Center. The Accruent Academy continuous training resources are there to help your team drive adoption, maximize ROI and meet compliance regulations.

Systems a CMMS Can Replace

A CMMS software can replace many antiquated or manual business systems, including but not limited to:

• Excel spreadsheets
• Emails
• Phone records
• Pen and paper documents
• Stand-alone technology
• Asset documentation, including video and images like repair manuals, warranties and safety information
• Manual work orders

Uptime is critically important when it comes to facility and asset maintenance because high uptime means effective operations, maximized efficiency and substantial revenue. A good CMMS or EAM system, also called a preventive management system, can boost uptime. It gives you the tools to use effective preventive maintenance strategies.

Benefits of High Uptime

This can not only help you achieve reliable uptime, but also allow you to:

• Effectively fill orders.
• Maximize your revenue.
• Meet customer expectations.
• Extend your asset lifecycle.
• Increase employee satisfaction.

When selecting a CMMS software for your organization, consider your business's unique needs. Think about functionality, IT capabilities, and your overall technology systems. Most centrally, you should consider:  

• Adoption and your company culture: For a CMMS to work, you team members must use it consistently and properly. This is often a challenge in the face of stagnant company culture, legacy systems and the “old way” of doing things. To tackle this challenge, pick a CMMS with features and a user interface that your team likes. Also, provide ongoing training.

• Your organization's processes:

  If you do not standardize your preventive maintenance processes and policies, your software implementation might fail.

  Make sure that roles, expectations, and processes for work orders and approvals are clear and standard. This will help avoid confusion.
• Financial constraints: There are many costs linked to preventive maintenance software. These include the cost of implementation, upgrades, and hiring staff or experts. Think about your budget and how much you can spend. Make sure you choose software that you can afford.
• Your data sources and integrity: For your CMMS to work well, all the data must be accurate and fully connected. Be sure you have the processes, integrations and training to make this possible.

Two types of CMMS (Computerized Maintenance Management System) are:

1. On-Premises CMMS: This type involves hosting the CMMS software locally within an organization's infrastructure. It is installed and maintained on the organization's own servers or hardware.

2. Cloud-Based CMMS: This type is also called web-based or SaaS (Software as a Service) CMMS. It is hosted and maintained by a third-party provider in the cloud. Users access the CMMS through a web browser.

Accruent’s CMMS Maintenance Connection Software offers both deployment options.